A printable PDF can be found at the end of this article.
- Sample guidelines for hosting an event are found in The Planning Zone, available as a free download at www.lwml.org/developing-leaders.
- Consider holding your event at tables instead of pews to encourage interaction among guests.
- Use signage, balloons, or door decorations to guide your guests to the event location.
- Assign greeters to welcome participants at the door and give direction to a well-staffed registration area. Always remember to announce the location of the restrooms.
- Always have a mission focus and a mite offering!
- Encourage clergy to attend by offering complimentary registration for pastors, deaconesses, and other church workers. Involve your pastor in a significant way.
- Prepare a detailed agenda, but allow the president and other key presenters to be flexible.
- Ensure audio equipment available and set up. Use a microphone anytime you have a sizeable audience or if the room is large.
- Welcome everyone and announce restroom locations.
- Schedule breaks during the event. Stand and sing or play a game if time allows. Ice breakers, mixers, and games can be found on the LWML Pinterest site on the internet at www.pinterest.com/theLWML.
- Encourage attendance by publicizing beginning and ending times. Be sensitive to travel times.
- Distribute printed, and/or electronic reports instead of spending time on lengthy oral reports.
- Consider using gifted women to lead Bible studies and breakout sessions.
- Invite an LWML Mission Speaker or Skype a Missionary. Instructions can be found on the Go Bookmark found under Gospel Outreach on the LWML website at www.lwml.org/gospel-outreach.
- Show the LWML Mission Grants Video and/or LWML’s short “Your Mites Have Made a Difference” videos. www.lwml.org/thanks.
- Invite a tech-savvy woman to teach how to follow LWML social media or sign up for daily Mustard Seed devotions.
- Be creative! Use a short sketch, song, poem, or cheer to report on a successful mission outreach.
- Simplify ingatherings by asking for 2-4 specific items needed by a local charity.
- Promote new items from the LWML Catalog. Consider giving out LWML store merchandise for door prizes.
- Announce the theme, date, and place of the next event. Advanced publicity leads to better attendance.
