The LWML Procedures Manual details the responsibilities and duties of our LWML leadership, which is helpful for those who are elected or appointed to serve on the national level as officers or committee members, and may be referenced for district positions as well.
Download the printable PDF of the LWML Procedures Manual
LWML Procedures Manual (updated 3/16/2026)
Below is the Table of Contents for the above document.
I. STANDING RULES AND OPERATING POLICIES GOVERNING ALL LWML
A. ADDRESS LISTS
B. COMPLAINTS
C. OFFICIAL LWML REPRESENTATION
D. EXPENSES, VOUCHERS, FINANCES, AND REMUNERATION
E. LWML CONVENTIONS AND CONVENTION SITE SELECTION
F. LWML MEETINGS
G. TRAVEL ARRANGEMENTS
H. MEMORIAL GIFTS
I. CODE OF ETHICS
J. DOCTRINAL REVIEW
II. ELECTED AND APPOINTED OFFICERS
A. GENERAL DUTIES FOR ALL ELECTED AND APPOINTED OFFICERS
B. ADDITIONAL DUTIES FOR VICE PRESIDENTS
C. DUTIES SPECIFIC TO PRESIDENT
D. DUTIES SPECIFIC TO VICE PRESIDENT OF CHRISTIAN LIFE
E. DUTIES SPECIFIC TO VICE PRESIDENT OF COMMUNICATION
F. DUTIES SPECIFIC TO VICE PRESIDENT OF GOSPEL OUTREACH
G. DUTIES SPECIFIC TO VICE PRESIDENT OF ORGANIZATIONAL RESOURCES
H. DUTIES SPECIFIC TO VICE PRESIDENT OF SPECIAL FOCUS MINISTRIES
I. DUTIES SPECIFIC TO RECORDING SECRETARY
J. DUTIES SPECIFIC TO TREASURER
K. DUTIES SPECIFIC TO PASTORAL COUNSELOR
L. GENERAL REQUIREMENTS SPECIFIC TO APPOINTED OFFICERS
M. DUTIES SPECIFIC TO MEETING MANAGER
N. DUTIES SPECIFIC TO PUBLIC RELATIONS DIRECTOR
O. DUTIES SPECIFIC TO STRATEGIC PLAN FACILITATOR
III. APPOINTED PERSONNEL
A. GENERAL REQUIREMENTS
B. DUTIES SPECIFIC TO ARCHIVIST-HISTORIAN
C. DUTIES SPECIFIC TO CONVENTION MANAGER
D. DUTIES SPECIFIC TO PARLIAMENTARIAN
E. DUTIES SPECIFIC TO RESOURCE EDITORS
F. DUTIES SPECIFIC TO DROPBOX COORDINATOR
IV. DEPARTMENTS AND DEPARTMENTAL COMMITTEES
A. DEPARTMENTAL COMMITTEE CHAIRMEN GENERAL RESPONSIBILITIES
B. DEPARTMENTAL COMMITTEE MEMBERS GENERAL RESPONSIBILITIES
C. CHRISTIAN LIFE DEPARTMENT
D. COMMUNICATION DEPARTMENT
E. GOSPEL OUTREACH DEPARTMENT
F. ORGANIZATIONAL RESOURCES DEPARTMENT
G. SPECIAL FOCUS MINISTRIES DEPARTMENT
V. NOMINATING COMMITTEE (ELECTED)
A. SCOPE OF COMMITTEE
B. CHAIRMAN’S RESPONSIBILITIES
C. COMMITTEE MEMBERS RESPONSIBILITIES
D. WORKING MEETING OF COMMITTEE
E. NOTIFICATION OF FINAL SLATE OF CANDIDATES
F. PUBLICATION
G. BALLOTING AND PRESENTATION OF CANDIDATES
VI. SPECIAL COMMITTEES
A. FINANCE AND OPERATIONS COMMITTEE
B. MISSION GRANTS SELECTION COMMITTEE
VII. SPECIAL COMMITTEES OF THE BOARD OF DIRECTORS
A. ASSEMBLY OF LEADERS COMMITTEE
B. CONVENTION PROGRAMMING COMMITTEE
C. GOVERNANCE COMMITTEE
D. INTERDEPARTMENTAL COMMITTEE
E. INVESTMENT COMMITTEE
F. PLANNED GIVING
VIII. CONVENTION
A. CONFRONTATION
B. CONVENTION MANUAL
C. CONVENTION PROGRAMMING COMMITTEE
D. DATES
E. EXHIBITORS
F. EXPENSE REIMBURSEMENT OF BOARD OF DIRECTORS
G. EXPENSE REIMBURSEMENT OF APPOINTED PERSONNEL
H. EXPENSE REIMBURSEMENT OF COMMITTEE MEMBERS
I. EXPENSE REIMBURSEMENT OF CONTRACTED PERSONNEL
J. EXPENSE REIMBURSEMENT OF CONVENTION PROGRAM PERSONNEL
K. EXPENSE REIMBURSEMENT FOR NEWLY ELECTED AND APPOINTED MEMBERS OF THE BOARD OF DIRECTORS
L. EXPENSE REIMBURSEMENT FOR SPECIAL GUESTS
M. HOST COMMITTEE CHAIRMAN
N. HOTEL COMPLIMENTARY ROOMS
O. OFFERINGS
P. PRE-CONVENTION COMMUNICATION
Q. THEME
R. WOMEN OF OTHER COUNTRIES
IX. LWML OFFICE AND EXECUTIVE DIRECTOR
A. EXECUTIVE DIRECTOR
B. MAILING LISTS
C. PRINTING AND MAILING
D. PRODUCTION
E. LUTHERAN WOMAN’S QUARTERLY
F. ASSISTS WITH PRODUCT MARKETING
G. WEBSITE
H. CONTACT INFORMATION
X. GUIDELINES FOR SUBMITTING ARCHIVAL MATERIALS
A. GENERAL RULES FOR MAINTAINING ARCHIVAL MATERIAL
B. WHAT TO SUBMIT (OFFICERS AND COMMITTEE CHAIRMEN)
C. SPECIFIC TO THE LWML PRESIDENT
D. FINANCIAL OFFICERS
E. RECORDING SECRETARY
F. DISTRICT PRESIDENTS
XI. CRISIS MANAGEMENT
A. TEAM
B. PLAN FOR LWML CONVENTION
C. PLAN FOR OTHER LWML EVENTS
XII. APPENDIX I– LWML CONVENTION GUILDELINES
XIII. APPENDIX II – BIENNIAL CONVENTION WORKING TIMELINE/SCHEDULE
